Ottawa Valley 
Quilters Guild

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Festival of Quilts

RULES and instructions

ENTRIES

You must be a Guild member to submit an entry. The item being entered must be made and/or quilted by you or be a Youth entry that you are sponsoring. An entry consists of the entry form and a colour photo of the quilted item. They may be submitted separately as long as the photo is identified with your name and the item name, as specified in the entry form.

Entries must be received by March 27th, one entry per form. Entries received after that date will not be accepted.

There is no limit on the number of entries you can submit. However, if there are too many quilts submitted for the display space available, some entries will be withdrawn, based on the priority field on the entry forms, and equitably among all members with multiple entries, with the decisions of the Registrar being final. You are guaranteed acceptance of your top priority main category entry and your top priority entry in each special category.

The Quilt Committee strongly urges you to fill out the online entry form instead of using the printed form and to provide a digital photo. Both will help us save time in the jam-packed weeks before the show. To help you, if you need it, we will provide assistance in filling out the online form and a photographer will be available to take digital photos. This assistance will be available at the February and March meetings. Please visit the Quilt Show table at any monthly meeting prior to March 27th if you need assistance.

Your item does not have to be complete at the time you submit your entry, but the photo must be recognizable as to pattern, colour and style.

If you decide to withdraw an item (perhaps it was incomplete and will not be completed in time for drop-off), please let us know as soon as possible before the drop-off dates so that we can replace your item with one that was refused due to space limitations.

MEASUREMENTS

For non-Wearables, please measure your quilted items carefully, in inches. The width is from left to right, parallel to the hanging sleeve and the length is from top to bottom, perpendicular to the hanging sleeve. If your item is not square or rectangular, please give measurements for the smallest square or rectangle that encloses your item when it is hung as designed.

For Wearables, please indicate the length and width in inches. The length is the important measurement for these items.

If a non-Wearable item is incomplete when you submit the entry, please provide your best estimate of its finished size. As soon as you finish it, please measure again and email the Registrar if either measurement has changed by more than 0.5 inch, as this may affect the category of your item. Accurate measurements are crucial to planning the arrangement of the show.

LABEL

For non-Wearables, please securely attach a label on the back near the top of your item (on or below the hanging sleeve) containing your name and phone number and the item name, as specified on your entry form. For Wearables, please attach the label inside the item.

HANGING SLEEVE

Each item, with the exception of Wearables, must have a hanging sleeve attached to the back at the top just below the binding and extending to within 1” of each side. Wider items must have a split sleeve to accommodate extra support, to ensure they hang straight and do not sag in the middle.

  • If the width is less than 25”, the sleeve should be at least 2” in width and continuous across the top of the quilt.
  • If the width is between 25” and 50”, the sleeve should be 4” in width and continuous across the top of the quilt.
  • If the width is greater than 50”, a split sleeve is required, comprised of 2 equal-length sleeves with a 2” gap between them at the centre, both 4” in width. Make sure to align the two sleeves.
Instructions for constructing your hanging sleeve can be found here.

DROP OFF

Drop off occurs May 5-7No items will be accepted after May 7

Out of consideration for our fellow members and those attending the show, all quilts must be delivered clean and odour free. That means no cigarette smoke, no scented washing products and free of pet hair.

Drop-off locations may be found here. Note that you will be prompted to log in to view the list in order to protect the privacy of our volunteers. The drop-off locations will also be emailed to all entrants in mid- to late-April and will be available at the quilt show table at the meeting on May 1st. 

Before making an appointment for drop off with one of our volunteers, ensure that you have attached the appropriate hanging sleeve and label, as described above. At your appointment, each of your items will be measured and  you will receive a receipt that you will need in order to get your items back after the show. Don't lose your receipts!

If you are unable to drop your entries off during the scheduled drop-off period, please arrange with a friend to drop them off for you.

If you cannot pick up your items personally after the show, please ensure that the person who will be picking them up is specified on each receipt.

PICK UP

Your items must be picked up between 5 and 6 pm on May 14th, the last day of the show, in the lobby of the RA Centre Curling Rink, no exceptions. Please bring your item receipts (prepared during drop off) and some identification. If someone else is picking up your items, their name must be specified on each receipt.

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